An Opinionated Todo Workflow
TodoG is built around a specific workflow designed to help you stay focused and organized across all your projects—whether personal or professional.
The Philosophy
Most todo apps give you infinite flexibility. TodoG takes a different approach: it provides a structured workflow that reduces decision fatigue and keeps you moving forward.
- •Everything starts in the Inbox — capture ideas quickly without worrying about organization
- •Tasks flow naturally — from Inbox → Upcoming → Today based on dates and priorities
- •History preserves context — completed tasks are archived, not deleted, so you can always look back
The Four Sections
📥 Inbox — Your Capture Zone
Every new task lands here first. This is where you quickly dump ideas, tasks from meetings, or anything you need to remember. No due date required—just get it out of your head.
Tip: Use the quick-add field at the top to add tasks instantly. Press Enter and move on.
📅 Upcoming — Your Planning Horizon
Tasks with due dates in the next 7 days (but not today) appear here. This is your planning view—review it regularly to ensure nothing sneaks up on you.
Tip: Drag tasks from Inbox to Upcoming when you know roughly when you'll tackle them.
🎯 Today — Your Focus Zone
Tasks due today (or overdue) live here. This is your working list. When you change a task status to "Working on it" or "Done," it automatically moves to Today.
Tip: Keep this section small. If you have more than 5-7 tasks here, consider reprioritizing.
📚 History — Your Archive
Completed tasks move here after midnight. Cancelled tasks archive immediately. This isn't just storage—it's a record of everything you've accomplished.
Tip: Review History when you need to remember what you did last week or find details from a completed task.
Example: A Day in the Life
You start your day by reviewing Today. Three tasks are waiting: finish the quarterly report (priority 1), reply to client email (priority 2), and schedule dentist appointment (priority 3).
A colleague mentions a new task in a meeting. You add it to the Inbox with a quick title: "Review John's PR #234". You'll organize it later.
You process your Inbox. The PR review needs to happen this week but not today, so you drag it to Upcoming and set a due date for Thursday. Another task can wait, so it stays in Inbox.
You mark the quarterly report as "Done." It stays visible in Today until midnight, then automatically archives to History. Tomorrow, it'll be part of your completed work record.
Rich Text Descriptions with Progress Tracking
Each task can have a detailed description with full markdown support. Write notes, add context, or break tasks into sub-steps using checkboxes.
Progress indicators appear next to tasks in the list:
- •Visual progress at a glance — circular indicator shows how many checklist items are complete
- •WYSIWYG editor — format text with headings, bold, italic, lists, and quotes without memorizing markdown syntax
- •Perfect for complex tasks — break down big tasks into checkable sub-items without creating separate tasks
Organize with Nested Projects
Whether you're managing home renovation, work deliverables, or side projects, TodoG's hierarchical project system keeps everything organized without getting in your way.
- •Up to 3 levels deep — enough structure without overwhelming complexity
- •Multi-select filtering — view tasks from multiple projects at once, or focus on just one
- •Drag-and-drop assignment — drag any task onto a project in the sidebar to assign it
Smart Automatic Transitions
TodoG handles the boring stuff automatically. You focus on doing the work—the app manages where tasks appear.
Status Changes
Set status to "Working on it" or "Done" and the task moves to Today. "Cancelled" archives immediately.
Due Dates
Tasks automatically appear in Today when due, Upcoming when within 7 days, and archive to History after completion.
API Keys for Automation
Need to integrate with other tools or build automations? TodoG provides API keys with granular access control.
# Fetch all tasks from a project and its children
curl -H "Authorization: Bearer YOUR_API_KEY" \
"https://your-app.com/api/tasks"
# Response includes tasks from the scoped project
# and all nested sub-projects automatically- •Project-scoped keys — restrict API keys to specific projects and their entire hierarchy
- •Sub-project inheritance — when you scope a key to "Work," it automatically includes "Q4 Planning" and "Budget Review" tasks too
- •Use with AI agents — perfect for letting AI assistants read your task context without full account access
Works Offline, Everywhere
TodoG is offline-first. Add, edit, and complete tasks without an internet connection. Everything syncs automatically when you're back online.
On a Plane
Full functionality at 35,000 feet
Install as PWA
Add to home screen on iOS & Android
Auto-Sync
Changes sync when you reconnect
Sign in with a magic link. No password required.